You need to revisit a crucial detail from last week's meeting held on Microsoft Teams, but you can't find the recording?

Knowing where your recordings are stored can save you time and avoid unnecessary stress.

In this guide, we’ll walk you through the simple steps to find your Microsoft Teams recording location.

Where Do Teams Store Meeting Recordings?

Microsoft Stream was once a storage hub for all meeting recordings on Teams. But in 2021, Microsoft switched things up.

Now, Teams recordings are stored in either OneDrive or SharePoint, depending on the type of meeting.

1. Channel Meetings

Channels in Microsoft Teams serve various purposes, such as organizing communication by department, topic, or project. When you create a new channel, a corresponding SharePoint folder is automatically generated to manage and store shared files

If your meeting happens under a Teams channel, the recording is saved in the associated SharePoint folder. Specifically, it will appear in a "Recordings" folder within the channel's File tab.

Every member of the channel can review this recording without any hassles.

2. Non-Channel Meetings

If your meeting wasn’t part of a channel, the recording will show up in the OneDrive of the person who started it. They will appear in a folder labeled "Recordings."

Although every attendee of the meeting can view the recording, only the organizer or the person who hit the record button retains permission to edit it.

How to Access Teams Recording Location? Step-by-Step Guide

After you record a meeting in Microsoft Teams, the recording is automatically saved and can be accessed through multiple methods. Here's a comprehensive guide to finding your Teams recordings:

For Channel Meetings:

If the recorded meeting occurs under a channel, you can find it by following these steps:

• Open Microsoft Teams: Launch the Teams app on your device.
• Navigate to the Channel: Go to the specific team and channel where the meeting took place.
• Access the Files Tab: Click on the "Files" tab at the top of the channel.
• Locate the Recordings Folder: Inside the "Files" tab, find and select the "Recordings" folder. Your meeting recordings are stored here.

For Non-Channel Meetings:

‍Here’s how to find the recording of a meeting that was held outside of a Microsoft Teams channel:

• Open OneDrive: Log into your OneDrive account.
• Navigate to the “Recordings” Folder: In OneDrive, locate and click on the “Recordings” folder. This folder is automatically created when you record your first meeting.
• Locate Your Meeting Recording: Inside the “Recordings” folder, find the recording by date or title.

Changing the Default Storage Location for Teams Recordings

‍By default, Microsoft Teams stores meeting recordings based on the type of meeting - either in SharePoint or OneDrive. Unfortunately, you can't directly change the default storage location within Teams.However, you can manually move your recordings to a different location after they've been saved.Here’s how to move channel meetings stored in SharePoint:

• Go to the Teams Channel: Open the Teams channel where the meeting was held.
• Access SharePoint: Click on the SharePoint link tied to that channel.
• Find the Recording: Locate the recording you wish to move.
• Right-click on the Recording: Choose the "Move To" option.
• Select a New Location: Choose where you'd like to store the recording.

To move private meetings stored in OneDrive, follow these steps:

• Locate the Recording: Go to your OneDrive and find the meeting recording.
• Right-click on the Recording: Select the "Move To" option.
• Choose a New Location: Pick the destination folder where you'd like to move the file.

Managing Your Teams Meeting Recordings

‍Once your Teams meeting is over, you have several options to manage recording. These include:

‍1. Sharing

‍You can share meeting recordings with team members who couldn't attend or need to review the content. Here’s how:

• First, locate the meeting chat in Teams where the recording is stored
• Navigate to the "Shared" tab within the chat
• Find your recording and hover over it to reveal the "More options" menu
• Click on it and select "Copy link" to generate a shareable link that you can send to your colleagues

Before sharing, ensure recipients have the necessary permissions to access the recording. You may need to adjust sharing settings in OneDrive or SharePoint.

‍2. Downloading

‍Having offline access to recordings can be crucial for travel or presentations. Follow these steps to download them:

• Locate the recording in your meeting chat or channel
• Click the "More options" button (three dots)
• Select "Download" from the menu
• Choose your preferred save location on your device
• Wait for the download to complete

3. Playing Recordings

‍Accessing recorded content is simple and can be done directly within Teams:

• Find the meeting chat or channel containing the recording
• Click the recording thumbnail to preview
• The recording will launch in a new window with the Teams media player
• Use the player controls to adjust playback speed, enable captions, or skip to specific segments

For optimal playback performance, make sure you have a stable internet connection and close unnecessary browser tabs or applications.

‍4. Deleting

‍Regularly removing unnecessary recordings is essential to keep your Teams environment organized. You can do so by following these steps.

• Open OneDrive in Teams.
• Go to My files > Recordings.
• Find the recording you wish to delete.
• Hover over it, click on More actions (three dots), and choose Delete.
• Confirm the deletion.

Troubleshooting Common Issues with Microsoft Teams Recordings

‍When using Microsoft Teams for meetings, recording issues can occasionally pop up. Understanding how to handle these problems can save you time and frustration:

• One common issue is that the recording fails to start. If this happens, make sure that you have the correct permissions. You need to be the meeting organizer or have been granted permission by the organizer to record.
• If the audio or video quality of your recording is poor, it's likely due to a weak internet connection. Check your internet speed, and make sure your devices are up to date. Running the latest version of Teams will also help prevent quality issues.
• After the meeting, it can take some time for the recording to process and appear in the chat. If it takes longer than usual, be patient, and try refreshing the page.

In case any of these issues persist, reach out to your IT department or consult the Microsoft Teams support page.

‍Noota - The Smart Way to Record Teams Meetings

Microsoft Teams has a recording feature, but it doesn't capture the full picture. That’s where Noota AI steps in. This AI-driven tool goes beyond recording by transcribing and summarizing meetings in real-time, so you never miss crucial information.

• Real-Time Transcription for Teams Recordings: With Noota, you can transcribe your Teams meetings as they happen. No need to wait for post-meeting processing—Noota captures every word in real-time.
• Highlight Critical Moments: Noota lets you mark important moments directly within the transcript - whether it's an action item, decision, or significant point of discussion. This makes it easy for you to identify and revisit essential details, ensuring you don’t miss any follow-ups or key takeaways.
• Effortless Export and Sharing: Noota allows you to export your meeting transcripts and summaries in multiple formats. This makes sharing information with your team or stakeholders seamless.
• Seamless Tool Integration: Noota seamlessly integrates with the tools you already use, like Slack, Trello, and Google Drive. This integration allows you to send your Teams transcripts and key takeaways directly into your workflow, streamlining communication and improving team efficiency.

Ready to make your Teams meetings more efficient and organized? Consider using Noota AI!

‍Frequently Asked Questions - (FAQs)

Can I edit a Microsoft Teams recording after it's saved?

‍No, you cannot edit a Microsoft Teams recording directly after it's saved. To make edits, you'll need to download the recording and use external video editing software to trim or adjust it.

‍Can I record a meeting without notifying others?

‍No, Microsoft Teams notifies all participants when a meeting is being recorded. This notification is designed to ensure transparency and compliance with privacy regulations.

‍How long does Teams take to save a recording?

‍Teams typically takes a few minutes to save a recording after a meeting ends. The exact time depends on the length of the meeting and the processing speed, but it usually appears in your chat or channel within 30 minutes to an hour.