The Top 10 Interview Scheduling Software

Scheduling interviews can feell like a logistical nightmare.

The good news? Interview scheduling software can help you eliminate these inefficiencies.

In this article, we’ll walk you through the 10 best interview scheduling tools available today.

What Makes a Good Interview Scheduler?

An interview scheduler is more than just a calendar tool. It helps you streamline your hiring process, save time, and create a better experience for candidates. But not all scheduling software is created equal. Here’s what you should look for in a good interview scheduler.

• ‍Automation Features : A good scheduler automates repetitive tasks. It should let you schedule interviews without the back-and-forth emails. For example, automated scheduling links allow candidates to choose their own slots based on your availability.‍
• Calendar Integration : The software should sync seamlessly with popular calendar tools like Google Calendar or Outlook. This ensures your availability is always up-to-date. Proper integration also helps avoid double bookings or scheduling conflicts.‍
• User-Friendly Interface : Your scheduling tool should be simple to use. Both recruiters and candidates should be able to navigate it easily. A clunky interface can frustrate users and cause delays in the hiring process.‍
• Time Zone Management : Scheduling interviews across different time zones can be tricky. Look for a scheduler that automatically adjusts for time zones. This feature eliminates confusion and ensures everyone is on the same page.‍
• Analytics and Reporting : Some schedulers offer insights into your scheduling patterns. Analytics can help you identify bottlenecks in your hiring process and make data-driven decisions to improve efficiency.

Top 10 Interview Scheduling Software

1. VidCruiter

VidCruiter is a robust interview scheduling software that focuses on automation and flexibility. It caters to businesses of all sizes and simplifies both in-person and virtual interview processes.

Main Features:

• Automated scheduling links to eliminate manual coordination.
• Integration with popular calendars like Google Calendar and Outlook.
• Video interviewing options for remote recruitment.
• Customizable workflows to match company branding and needs.

Pros:

• Streamlines scheduling for large recruitment campaigns.
• Offers excellent customer support.
• Flexible features suitable for various industries.

Cons:

• No free trial available.
• May be costly for small businesses.

Review: VidCruiter is highly praised for its user-friendly interface and automation capabilities. Users appreciate its ability to handle complex scheduling scenarios with ease.

Price: Custom pricing based on company size and needs. Contact VidCruiter for a quote.

2. Paradox

Paradox leverages AI technology to simplify interview scheduling and enhance the candidate experience. Its conversational AI, "Olivia," makes it unique in the recruitment space.

Main Features:

• AI-powered scheduling assistant for seamless coordination.
• Multilingual support in over 30 languages.
• Mobile-friendly design for both recruiters and candidates.
• Integration with applicant tracking systems (ATS).

Pros:

• AI-driven features save time and reduce manual effort.
• Enhances candidate engagement with personalized communication.
• Adaptable to global hiring needs with multilingual capabilities.

Cons:

• Pricing information isn’t publicly available.
• Advanced features may require additional costs.

Review: Users commend Paradox for its innovative AI assistant and ability to create a smooth hiring journey. It’s particularly useful for high-volume hiring.

Price: Custom pricing based on company requirements. Reach out to Paradox for details.

3. myInterview

myInterview is a video-based interview scheduling platform designed for modern recruitment needs. It combines automation with video interviews to speed up the hiring process.

Main Features:

• Automated scheduling to eliminate manual coordination.
• Video interview capabilities to evaluate candidates remotely.
• Customizable workflows for branding and specific hiring needs.
• Collaboration tools for team-based hiring decisions.

Pros:

• Streamlines video interview processes for global teams.
• Provides a seamless experience for both recruiters and candidates.
• Offers customizable workflows to match your recruitment style.

Cons:

• Advanced features may require higher-tier plans.
• Limited reporting features compared to other platforms.

Review: myInterview is praised for its easy-to-use interface and ability to integrate video interviewing seamlessly into the hiring process. Many users highlight its efficiency in screening candidates for remote roles.

Price: Custom pricing with tiered plans. Contact myInterview for more information.

4. GoodTime

‍GoodTime uses automation and analytics to transform interview scheduling into a strategic advantage. It’s designed for companies that value efficiency and data-driven hiring.

Main Features:

• AI-powered scheduling to optimize time slots for both parties.
• Advanced analytics to measure recruitment team performance.
• Seamless integrations with calendars and ATS systems.
• Customizable interview workflows to enhance branding and consistency.

Pros:

• Excellent analytics for recruitment process optimization.
• Saves time by automating repetitive scheduling tasks.
• Highly customizable workflows to fit diverse hiring needs.

Cons:

• Price may be a barrier for smaller businesses.
• Steeper learning curve for first-time users.

Review: GoodTime is celebrated for its ability to optimize scheduling for large hiring teams. Users appreciate its robust analytics features, which provide valuable insights into recruitment efficiency and bottlenecks.

Price: Custom pricing based on organization size and features required. Contact GoodTime for a quote.

5. Calendly

Calendly is a popular scheduling tool that simplifies meeting coordination, including interview scheduling. It is widely used for its simplicity and ease of integration with existing tools.

Main Features:

• Automated scheduling links for candidates to select available slots.
• Integration with popular calendar tools like Google Calendar, Outlook, and iCal.
• Time zone detection to ensure global users avoid scheduling conflicts.
• Customizable workflows for different recruitment scenarios.

Pros:

• Extremely easy to use with an intuitive interface.
• Flexible integration options for various tools and platforms.
• Affordable plans for small and large businesses.

Cons:

• Limited features for complex scheduling needs.
• Lacks advanced analytics compared to dedicated recruitment tools.

Review: Calendly is ideal for companies looking for a straightforward scheduling solution. Users appreciate its clean interface and reliability. While it may not have recruitment-specific features, its versatility and affordability make it a strong choice for interview scheduling.

Price: Free plan available. Paid plans start at $8/user per month.

6. HireVue

HireVue is a comprehensive platform combining interview scheduling, video interviews, and AI-driven candidate assessments. It’s designed to optimize every stage of the hiring process.

Main Features:

• Automated scheduling integrated with HireVue’s video interviewing platform.
• AI-driven assessments to evaluate candidates efficiently.
• Customizable workflows for complex hiring processes.
• Detailed analytics and reporting for recruitment performance.

Pros:

• Combines scheduling, interviewing, and assessments in one platform.
• Provides deep insights through robust analytics.
• Scalable solution suitable for large organizations.

Cons:

• Higher cost compared to standalone schedulers.
• Steeper learning curve due to its comprehensive features.

Review: HireVue is a top choice for enterprises seeking an all-in-one hiring solution. Its ability to handle scheduling, assessments, and video interviews makes it a favorite among large organizations. Users value its depth of features, although smaller businesses may find it less budget-friendly.

Price: Custom pricing based on organization needs. Contact HireVue for a quote.

7. Interviewer.AI

Interviewer.AI combines video interviewing with advanced analytics to streamline the recruitment process. It’s particularly useful for evaluating candidates during the early stages of hiring.

Main Features:

• AI-powered analysis of candidate responses.
• Video interviewing capabilities with automated scheduling.
• Collaboration tools for recruiters and hiring teams.
• Integrates seamlessly with ATS platforms and popular calendars.

Pros:

• Uses AI to provide objective insights on candidate performance.
• Saves time by automating the initial screening process.
• User-friendly platform suitable for small and large organizations.

Cons:

• Some users report occasional AI assessment inaccuracies.
• Advanced analytics features are locked behind higher-tier plans.

Review: Interviewer.AI is highly valued for its ability to streamline candidate evaluation. Users appreciate its blend of video interviewing and AI-driven insights, which help in making better hiring decisions faster. The tool’s simplicity and effectiveness make it a great option for organizations looking to optimize their hiring pipeline.

Price: Pricing starts at $49/month with tiered plans available.

8. Breezy HR

Breezy HR is an all-in-one hiring platform with strong interview scheduling capabilities. It’s designed to make recruitment collaborative and efficient, focusing on smaller and mid-sized businesses.

Main Features:

• Drag-and-drop scheduling interface for quick interview setups.
• Integration with job boards, ATS, and calendar tools.
• Time zone management for global hiring.
• Automated reminders and notifications for candidates and teams.

Pros:

• Offers a holistic solution for managing the entire recruitment process.
• Highly collaborative with tools for team communication.
• Easy to use, even for less tech-savvy users.

Cons:

• Limited customization options compared to dedicated schedulers.
• May not scale as well for very large enterprises.

Review: Breezy HR is an excellent choice for small to mid-sized businesses looking for an intuitive and collaborative recruitment platform. Users value its simplicity, time-saving features, and ability to centralize the hiring process. While it may lack some advanced features, it delivers solid performance for its target market.

Price: Free plan available with core features. Paid plans start at $143/month.

9. Zoho Recruit

Zoho Recruit is a comprehensive recruitment platform with robust interview scheduling capabilities. It’s built for companies seeking end-to-end hiring solutions, from sourcing to onboarding.

Main Features:

• Integrated calendar for automated interview scheduling.
• Seamless integrations with job boards, ATS, and email platforms.
• Customizable workflows to fit different hiring scenarios.
• Candidate tracking and analytics for performance insights.

Pros:

• Full suite of tools for recruitment management.
• Strong integration capabilities with other Zoho tools and third-party apps.
• Affordable pricing plans for businesses of all sizes.

Cons:

• Advanced features require higher-tier subscriptions.
• The interface can feel overwhelming for new users.

Review: Zoho Recruit is praised for its versatility and ability to streamline hiring workflows. Many users appreciate the platform’s affordability and comprehensive feature set, which supports small businesses and large enterprises alike. Its customizable workflows make it a standout choice for recruiters managing complex hiring processes.

Price: Free plan available with basic features. Paid plans start at $25/user per month.

10. Spark Hire

Spark Hire is a video interview platform with built-in scheduling tools to simplify the recruitment process. It’s ideal for companies prioritizing video interviews in their hiring workflows.

Main Features:

• One-way and live video interview options.
• Automated interview scheduling linked to candidate availability.
• Collaboration tools for team-based hiring decisions.
• Detailed reporting to evaluate candidate performance.

Pros:

• Combines scheduling and video interviewing in a single platform.
• Easy-to-use interface suitable for recruiters and candidates.
• Strong collaboration features for team feedback.

Cons:

• Focused primarily on video interviews, limiting other scheduling options.
• Higher pricing compared to simpler scheduling tools.

Review: Spark Hire is valued for its emphasis on video interviews, making it a top choice for remote hiring teams. Users highlight its reliability and ease of use, although its focus on video interviews might not suit all hiring processes. The collaboration features are especially appreciated for team-based decisions.

Price: Plans start at $119/month, billed annually.

Streamline Your Interview Process with AI: Noota

Noota is a powerful AI tool designed specifically for recruiters to enhance the interview process :

• Streamline Your Interview Questions : Noota helps you maintain consistency by providing reminders for essential questions during interviews. This ensures a structured process, allowing you to cover all critical topics without missing important details.
• Automatic Recording and Transcription : The platform records and transcribes interviews in real time. This lets recruiters focus on engaging with candidates instead of taking notes, saving time and improving accuracy.
• Structured Summaries: Noota automatically generates summaries that highlight key takeaways, candidate strengths, and areas for improvement. These summaries make it easy to assess candidates and share insights with the hiring team.
• Seamless Team Collaboration: With Noota, you can easily share interview insights, transcripts, and summaries with your team. This keeps everyone aligned and fosters collaboration for better decision-making.

Want to streamline your interview process? Try Noota for free.