Management

How to make a real-time transcription of your meetings?

Do you want to get a live transcription of your meetings ? Here's what you can do.

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get the work done for any meeting

Generating a flawless meeting transcript feels quite satisfying. But what if you could read the script of a conversation as it happens?

You’d be sure to keep track of all topics covered in your conversation and leverage critical voice data. This is the promise of real-time speech transcription tools.

As experts in note-taking we show you how to use these tools and make the most of your business meetings. 

What are the benefits of live transcription?

Real-time transcription may seem unnecessary when you can record and transcribe a meeting afterward. But it saves time and energy, and provides access to valuable insights while interacting with your collaborators or customers. 

With a live transcript, you can: 

  • Improve the accessibility of your meetings and events with closed captions.
  • Increase your efficiency when reporting and taking notes on your conversations.
  • Leverage voice intelligence and deliver more value from your meetings.
  • Coach sales or customer service agents by relying on speech analytics.

Sounds good to you? We'll tell you how to achieve all of that.

How to enable real-time transcription on your online meeting apps?

You definitely want to leverage real-time captions on your usual video call app. Here's how to enable them on common video conferencing tools: 

Zoom

Go to the application settings and go to the "In Meeting (Advanced)" section. There, you’ll be able to turn on captioning for each of your meetings.

When you have entered a meeting, you can then go to the automatic captioning tab and enable real-time transcription.

Google Meet

On Google Meet, you just need to click the CC captioning tab. It's that simple. Note that this option is only available for meetings on Google Workspace accounts.

Microsoft Team

When you are a meeting leader in Microsoft Teams, you have access to many options in the scroll tab. Among them, you will find the manual and automatic (cc) transcription options.

Real-time transcription: 3 solutions

It might happen that you are looking for a transcription solution outside your video call apps (for your webinars, conferences, on-site discussion, or streaming...). 

In this case, you can check for the following alternatives : 

Use Google Live Transcribe

In 2019, Google launched a well-known phone application to help deaf and hard-of-hearing people in their daily lives: Google Live Transcribe. It provides them with a real-time transcription of every conversation they can have. It's also a simple and accessible tool for anyone who wants to record, annotate and share a real-life discussion.

Rely on a transcription API

There are many real-time transcription APIs on the market that allow you to capture data audio, whether from streaming, phone calls, or online meetings. By connecting these APIs to your business applications, you can record, report or analyze voice data without constraints. You just need to make sure the integration from one application to another work.

Hire a live transcriber

If none of these options work, you can still hire a professional or non-professional transcriber. This can be a meeting attendee, a member of your staff, or even a freelance transcriber. This way you can make your events, conferences, and other important group meetings accessible to everyone. The choice is yours! 

Noota: real-time transcription, reporting and voice intelligence

With Noota add-on in your browser, you can transcribe your meetings in real-time wherever you go. You also benefit from AI-based voice analysis to provide you with recommendations and next-step actions. 

With Noota, you can benefit from : 

  • A real-time transcription and note-taking tool, so you don't lose anything from your conversations.
  • An automatic report and meeting minutes to act on the results of your discussion right away.
  • Real-time sentiment analysis to assess interest level, subjects covered, and whether your meeting is going well.
  • Intelligent recommendations for improving interactions, handling objections, and choosing the right words at the right time.

Want to benefit from real-time voice intelligence? Try Noota for free.

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FAQ

How does Noota help recruitment teams save time?
It automates interview transcriptions, generates structured candidate reports, and updates ATS records—eliminating hours of manual work
Can Noota analyze candidate skills and soft skills?
Yes! It extracts and organizes candidate responses, providing insights into qualifications, communication style, and confidence levels.
How does Noota support sales teams?
It records sales calls, tracks key objections, identifies buying signals, and integrates with CRMs for automated follow-ups.
Can Noota help in project management and decision-making?
Yes, it captures meeting discussions, highlights key takeaways, and ensures alignment by making past meetings easily searchable.
Which platforms does Noota support for recording and transcription?
It works with Google Meet, Zoom, Teams, Webex, and even in-person meetings—offering high-accuracy transcription in 50+ languages.
Does Noota integrate with CRM, ATS, and productivity tools?
Yes! It connects with Salesforce, HubSpot, BullHorn, Notion, Slack, and many more, ensuring smooth data transfer.
Can Noota generate follow-up emails and reports automatically?
Yes, it drafts emails based on meeting content and creates structured reports, so you never miss an action item.
How does Noota ensure security and compliance?
All data is encrypted, stored in EU data centers, and meets strict compliance standards, including GDPR, SOC2, and ISO 27001.
What is the custom summary and what’s it for?
The custom summary is a template that enables you to structure your meeting minute. You can create as many custom summaries as you like!
Can I transcribe an audio or video file I've already recorded?
Yes, you can transcribe a document that has already been recorded. Simply upload it to the Noota interface.
How does the recording work, with or without a bot?
You can record in two ways: using the Noota extension or by connecting your calendar.

In the first case, you can directly activate recording as soon as you join a videoconference.

In the second case, you can add a bot to your videoconference, which will record everything.
Can I transcribe and translate into another language?
Over 80 languages and dialects are available for transcription.

Noota also enables you to translate your files into over 30 languages.
Is the data integration  into my ATS secure?
Yes, your interview data is transmitted securely to your ATS.
How does conversational intelligence work?
Conversational intelligence is based on NLP analysis of the words and intonation used by each participant to identify emotions and behavioral insights.
Why is it important to conduct structured interviews?
Numerous studies have proven the accuracy, efficiency and objectivity of structured interviews. By asking each candidate the same questions in the same way, you streamline your interview process and reduce the influence of cognitive bias.
Why should I generate an interview report ?
An interview report helps pooling standardized information on your candidates, sharing it with all stakeholders and objectifying your assessment. Clear, structured data enables you to make more informed recruitment decisions.
How are job ads generated?
Our job ads generator leverage the latest LLMs to turn the data from your meeting or brief into an eye-catching and easy-to-read job description.
Do I have to change the way I conduct interviews?
No, Noota is just an assistant to your work. You can continue to conduct interviews as you do today. To improve the accuracy of the report, you should customize the interview templates based on your existing list of questions.
Can I remove my data from Noota?
Yes, just use the delete function on our interface and within 24 hours we'll have deleted this data from our database.
Can I record my meetings over the phone or in person?
Yes, Noota includes a built-in recorder to capture sound from your computer, and soon from your phone.
Do the candidates have access to the AI notes?
No, you manage the accessibility of the data you record. If you want to share it with them as feedback, you can. Otherwise, it won't be accessible to them.
Does Noota evaluate candidates?
No, Noota records, transcribes and summarizes your interviews. It helps you make informed decisions with clear information about the candidate. But it's not a substitute for your own judgment and assessment skills.