Comparison
Last updated: November 4, 2026
Choose Noota if you want ISO 27001 certified security, meetings across Google Meet, Zoom and Teams, and CRM field sync from €19. Choose Microsoft 365 Copilot if your organisation runs on Microsoft 365 and meets in Teams.
Noota is a standalone meeting assistant starting at €19/mo net that works across Google Meet, Zoom, Teams, and in-person calls with CRM field mapping. Microsoft 365 Copilot is a $30/user/mo add-on requiring a base subscription, designed as an AI assistant across Microsoft 365 apps whose meeting features work in Teams.
| Criterion | Noota | Microsoft Copilot |
|---|---|---|
| Platform coverage | Meet, Teams, Zoom Works across Google Meet, Microsoft Teams, Zoom & in-person | Teams Calls Only Documented for Teams; no external Meet/Zoom support found |
| Software prerequisites | Standalone App No base license required; €19/mo (Pro, annual) or €29/mo | Add-On License Requires qualifying base M365 license + $30/user/mo Copilot |
| Lower-cost meeting option | Free & Pro Tiers Free tier ($0) or Pro (€19/mo net) with CRM mapping | Teams Premium Teams Premium ($10/mo excl. tax) provides Teams-only recaps |
| CRM field mapping | Included on Pro Direct property mapping in Salesforce, HubSpot, Pipedrive, folk | Sales Add-On Requires Copilot for Sales ($50/mo); no native HubSpot found |
| Audio capture & bots | No Bot Needed Desktop app doesn't add a bot to the call (consent required) | Teams Cloud Recording Requires Teams transcription or recording to generate recaps |
| Pre-recorded file uploads | Up to 4 GB Uploads Upload audio/video files up to 4 GB; up to 10h sessions | Live Teams Only We did not find standalone file upload transcription in Copilot |
| Data hosting & residency | 100% EU & France Google Cloud EU; hosting in France on Scaleway & Bleu | EU Data Boundary Microsoft Azure with EU Data Boundary for European tenants |
| Security certifications | ISO 27001 Certified ISO 27001 certified; SOC 2 Type 2 in progress | ISO 27001 & SOC 2 Certified under ISO 27001 and SOC 2 Type II |
Official vendor data verified on October 29, 2026. Noota prices net of VAT; Microsoft rates in USD excl. sales tax and base licenses.
Answer three questions about your meeting workflow to receive an honest recommendation.
1. Video meeting platform ecosystem:
2. Software scope & licensing model:
3. CRM automation & property mapping:
Noota joins client-hosted Google Meet and Zoom calls, handles in-person audio, and hosts data in the EU on Google Cloud & Scaleway/Bleu.
Copilot's meeting recap works inside Microsoft Teams. Noota records Zoom, Google Meet and Teams.
Copilot generates recaps for Microsoft Teams meetings and needs transcription or cloud recording turned on to produce post-meeting notes. We did not find support for joining Google Meet or Zoom.
Noota's Desktop app (macOS and Windows) captures your computer's audio on Pro, Business and Enterprise, so no bot appears in the participant list. A calendar bot for Meet, Teams and Zoom is also available. Tell participants you are recording, as with any tool.
Explore how Noota compares to other meeting assistants and transcription tools.
Notice a discrepancy? Email our team at contact@noota.io for updates within 5 business days.
Noota Pro against the Microsoft 365 Copilot add-on, 5 users, annual billing; Copilot requires a Microsoft 365 plan. Currencies are not converted.
Microsoft 365 Copilot (5 Seats)
$1,800
Add-on to a qualifying Microsoft 365 plan (for example Business Standard at $12.50 per user per month), annual commitment, covering Word, Excel, PowerPoint, Outlook and Teams. Teams Premium ($10 per user per month, Teams meeting recaps only) comes to about $600/yr for 5 users.
Noota Pro (5 Seats)
€1,140
Includes CRM field sync with auto-completed fields that does not use AI credits, Google Meet, Zoom and Teams coverage, recordings up to 10 hours, file uploads up to 4 GB and 100 AI credits per user per month.
List prices from each vendor's pricing page; Copilot's figure excludes the required Microsoft 365 licences. Copilot adds Word, Excel, PowerPoint and Outlook features, so the two prices do not buy the same scope.
Every line comes from each vendor's public pricing, security and privacy pages. When a vendor doesn't publish something, we say so.
| Criterion | Noota | Microsoft Copilot |
|---|---|---|
| Recording & Ecosystem | ||
| Supported PlatformsVideo meeting ecosystem | Meet, Teams, Zoom Works across Google Meet, Microsoft Teams, Zoom, and in-person meetings. | Teams Calls Only Documented for Microsoft Teams calls; we did not find support for external platforms. |
| Audio Capture & ConsentIn-call recording mechanism | No Bot Needed Desktop app doesn't add a bot to the call. You remain responsible for obtaining consent. | Teams Cloud Recording Requires meeting live transcription or recording to be enabled to generate notes. |
| Session Length & ImportsMeeting duration & files | Up to 10h + File Imports Continuous recording up to 10 hours; batch audio/video uploads up to 4 GB. | Live Teams Only Live Teams meetings; we did not find standalone file upload transcription in documentation. |
| In-Person MeetingsOffline & mobile capture | Desktop & Mobile Apps Record face-to-face meetings directly via desktop app or iOS/Android mobile apps. | Teams App Only Requires scheduling and running an active meeting session within Microsoft Teams. |
| Data Residency & Security | ||
| Hosting InfrastructurePrimary cloud servers | EU & France European Union on Google Cloud (Belgium/NL); hosting in France on Scaleway & Bleu. | EU Data Boundary Microsoft Azure; storage and processing within European data centers under EU Data Boundary. |
| Security CertificationsAudits & standards | ISO 27001 Certified Officially ISO 27001 certified; SOC 2 Type 2 audit in progress. | ISO 27001 & SOC 2 Certified under ISO 27001, SOC 1, and SOC 2 Type II across Azure. |
| AI Model TrainingCustomer data policy | Zero Training Policy Noota states customer meeting data is not used to train AI models on any plan. | Stated No Training Microsoft states commercial customer data is not used to train foundation models. |
| Languages & Integrations | ||
| Supported LanguagesTranscription & translation | 80+ Languages 80+ transcription languages with automated bilingual summary generation. | Multi-Language Multi-language transcription and intelligent recaps supported within Teams. |
| CRM Property MappingWorkflow automation | Included on Pro (€19/mo) Direct property mapping in Salesforce, HubSpot, Pipedrive, and folk on Pro. | Requires Sales Tier Focused on M365 app drafting; Copilot for Sales ($50/mo) connects to Dynamics/Salesforce. |
| Mailbox AgentFollow-up workflows | Included on Pro Mailbox agent that summarizes threads and extracts action items included on Pro. | Outlook AI Drafting Copilot assists with drafting and summarizing emails across Microsoft Outlook. |
| Pricing, Plans & Two-Year TCO | ||
| Free Plan LimitsTrial & freemium tier | Unlimited Meeting Notes Unlimited meeting notes with 1-month rolling history (assistant bot). | Not Available No free plan available for Microsoft 365 Copilot commercial licenses. |
| Meeting-Only AI OptionTeams recap alternative | €19/Seat/Mo Net (Annual) Noota Pro: €19/mo net (annual) or €29/mo monthly. Multi-platform notes & CRM sync. | $10/Seat/Mo Excl. Tax Teams Premium: $10/mo excl. tax add-on for intelligent meeting recaps in Teams only. |
| Full Suite AI TierCross-application AI | Standalone Tool Noota is standalone; no base Microsoft 365 prerequisite licenses required. | $30/Seat/Mo Add-On Copilot is a $30/user/mo add-on requiring qualifying base M365 licenses (e.g. $12.50/mo). |
| 5-User Annual & 2-Yr TCODirect cost comparison | €1,140/Yr Net (€2,280 / 2 Yrs) 5 × €19 × 12 = €1,140/yr net annual (or €1,740/yr monthly; €3,480 over two years). | $1,800/Yr Excl. Tax ($3,600 / 2 Yrs) 5 × $30 × 12 = $1,800/year excl. tax ($3,600 over 2 yrs) for Copilot add-on alone. |
Official vendor data verified October 29, 2026. Noota prices net of VAT; Microsoft rates in USD excl. sales tax and base licenses.
FAQ
Short answers, sourced from each vendor's public pages.
Still have a question? Talk to our team
Copilot is an add-on to a Microsoft 365 plan, and its meeting features work in Teams; we did not find support for external Google Meet or Zoom meetings. Noota is standalone and covers Google Meet, Teams, Zoom and in-person meetings. On CRM, we did not find native custom field mapping in standard Copilot; Copilot for Sales ($50 per user per month) connects to Dynamics 365 and Salesforce, and we did not find native HubSpot or Pipedrive connectors. Noota Pro maps fields from €19 per user per month without using AI credits.
Noota's Desktop app, available on the Pro, Business and Enterprise plans, captures audio from Zoom, Google Meet and Teams on macOS and Windows, and a calendar bot for Meet, Teams and Zoom is also available. Transcription works in 50+ languages, recordings can run up to 10 hours, and uploaded audio and video files can be up to 4 GB.
For 5 people, Noota Pro is €95 per month, or €1,140 per year on annual billing (€145 per month, €1,740 per year on monthly billing), excl. VAT. Microsoft 365 Copilot is an add-on at $30 per user per month on an annual commitment: $150 per month, or $1,800 per year, excl. tax, not counting the required Microsoft 365 base licence (Business Standard $12.50, Business Premium $22 or E3/E5; Microsoft also sells a Copilot Business add-on at $21 per user per month for smaller organisations). Teams Premium ($10 per user per month, $600 per year for 5 users) adds recaps in Teams only. Noota is standalone and needs no Microsoft 365 licence. Currencies are not converted, and the scope differs: Copilot covers Word, Excel, PowerPoint, Outlook and Teams.
Noota stores and processes data in the European Union on Google Cloud (Belgium and Netherlands) by default, offers a sovereign environment on Scaleway (Paris) and Bleu for Enterprise, and does not train AI models on customer data on any plan. Microsoft hosts Copilot on Azure with the EU Data Boundary for European commercial tenants, and states that commercial customer data is not used to train foundation models, although models provided by Anthropic as a subprocessor are currently excluded from the EU Data Boundary.
No. Copilot's meeting features work in Microsoft Teams, and we did not find support for joining or summarising external Google Meet or Zoom meetings. Post-meeting notes need cloud recording or transcription turned on in Teams ("Only during the meeting" mode discards content after the call), and recordings are stored in SharePoint or OneDrive under your tenant's retention policies. We also did not find standalone audio or video file-upload transcription. Noota's Desktop app records without a bot; participants must be informed and consent obtained for any recording.
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