Video call3 participants
CYou (host)
SClient
Notetaker botWaiting to be admitted
Fathom's macOS desktop app can record without a bot. On Windows, Microsoft Teams and standard web setups it uses the visible 'Fathom Notetaker' bot.
Comparison
Noota vs Fathom: Which AI Meeting Assistant Fits Your Workflow?
Last updated: November 4, 2026
Choose Noota if you want ISO 27001 certified security, EU data hosting and bot-free recording on both Windows and macOS. Choose Fathom if you want a free plan for individual call recording or need HIPAA support.
Data hosted in EuropeNo bot joins your callZero AI Model Training
Quick Decision Noota Vs Fathom
Noota is an EU-hosted meeting intelligence platform starting at €19/user/month net of VAT that records meetings across macOS and Windows without adding a bot to the call, holds ISO 27001 certification, and maps custom fields directly into CRMs. Fathom is a US-hosted meeting assistant offering a free plan, with paid team plans starting at $15/user/month excl. tax (annual commitment, 2-seat minimum), with CRM custom field synchronization available on its Business plan at $25/user/month excl. tax.
| Criterion | Noota | Fathom |
|---|---|---|
| Entry plan price (annual) | All-Inclusive Pro €19 /user/mo net (annual) or €29 monthly. Unlimited notes, 100 AI credits, CRM sync | 2-Seat Minimum $15 /user/mo excl. tax (Team, min 2 seats: $30/mo) or $25/user/mo for CRM sync |
| Bot-free recording | macOS & Windows Desktop app records system audio directly without a bot on both macOS and Windows | macOS Only Bot-free desktop capture on macOS; Windows, Teams & web setups use visible Fathom Notetaker bot |
| Pre-recorded file uploads | Supported Upload audio and video files up to 4 GB per file and 10 hours per session | Live Calls Only We did not find file upload support in published documentation |
| CRM custom field sync | Included in Pro Included in Pro (€19/mo net) across Salesforce, HubSpot, Pipedrive, and folk | Higher Tier Only Basic summary sync in Free/Team; custom field sync requires Business plan ($25/user/mo) |
| Data hosting residency | 100% EU & France 100% European Union (Belgium/NL); hosting in France on Scaleway (Paris) & Bleu for Enterprise | US Cloud Hosting United States (Google Cloud US); we did not find an EU data residency option |
| Security certifications | ISO 27001 ISO 27001 certified corporate-wide; SOC 2 Type 2 in progress | SOC 2 Only SOC 2 Type II, HIPAA; published Help Center states it does not have an ISO 27001 certificate |
| AI model training policy | Zero Training Noota states customer meeting data is not used to train AI models on any plan | In-House Training Sub-processors prohibited; proprietary models use de-identified data by default with opt-out toggle |
Vendor documentation verified on October 29, 2026. Noota prices in EUR net of VAT; Fathom prices in USD excl. tax.
Find Your Match in 3 Questions
Answer three questions about your meeting workflow to receive an honest recommendation.
1. Operating systems & meeting bot preferences:
2. Data residency & compliance standards:
3. CRM automation & pre-recorded media needs:
Noota Pro Includes Native Custom Field CRM Sync
Noota syncs custom fields directly into HubSpot, Salesforce, and Pipedrive on its €19/mo tier, while Fathom requires upgrading to Business ($25/user/mo excl. tax).
Bot or no bot
Noota's Desktop app records without a bot on macOS and Windows. Fathom's bot-free recording is on macOS.
Video call2 participants
CYou (host)
SClient
0 bots in the call
Noota DesktopRecording from your computer
Noota's Desktop app (macOS and Windows) captures your computer's audio on Pro, Business and Enterprise, so no bot appears in the participant list, and keeps the complete audio file. A calendar bot is also available. Tell participants you are recording, as with any tool.
Honest Strengths: Where Each Tool Wins
Explore how Noota compares to other meeting assistants and transcription tools.
Where Fathom Excels
- Free plan: Unlimited recordings and transcripts, with advanced AI summaries capped at 5 calls per month.
- Team repository: Shared folders, playlists and team workspaces from $15 per user per month (2-seat minimum).
- HIPAA: Business Associate Agreements on Enterprise, plus SOC 2 Type II.
Where Noota Excels
- Bot-free on Windows and macOS: The Desktop app records system audio without a bot on both; Fathom's bot-free recording is on macOS.
- EU data hosting: EU storage (Belgium, Netherlands) with a Scaleway and Bleu sovereign option, where Fathom stores data on US servers and we did not find an EU option.
- File uploads: Uploads up to 4 GB per file and 10 hours per session; we did not find file uploads in Fathom's documentation.
- ISO 27001 certified: SOC 2 Type 2 is in progress; Fathom's Help Center says it does not have an ISO 27001 certificate.
- CRM field mapping from Pro: Around 45 CRM and ATS integrations at €19, where Fathom's custom field sync is on Business at $25.
Notice a discrepancy? Email our team at contact@noota.io for updates within 5 business days.
Annual cost for 5 users: what you get for the price
Noota Pro against Fathom Business (the plan with CRM field sync), 5 users, annual billing; currencies are not converted.
Fathom Business (5 Seats)
$1,500
- 5 users
- $25/mo
- 12 months
Includes CRM field sync, Deal View and coaching metrics, billed annually with a 2-seat minimum. Team ($15 per seat per month: shared team folders and a repository, basic CRM summary sync) comes to about $900/yr for 5 seats.
Noota Pro (5 Seats)
€1,140
- 5 users
- €19/mo
- 12 months
Includes CRM field sync with auto-completed fields that does not use AI credits, bot-free recording on macOS and Windows, file uploads up to 4 GB, recordings up to 10 hours and 100 AI credits per user per month.
List prices from each vendor's pricing page; Fathom has a 2-seat minimum. Fathom's Free plan offers unlimited recordings and transcripts with advanced AI summaries capped at 5 calls per month.
Full Feature & Compliance Breakdown
Every line comes from each vendor's public pricing, security and privacy pages. When a vendor doesn't publish something, we say so.
| Criterion | Noota | Fathom |
|---|---|---|
| Platform & Meeting Capture | ||
| Meeting platform support | Universal Google Meet, Microsoft Teams, Zoom, phone calls & in-person meetings | 3 Main Platforms Zoom, Google Meet, and Microsoft Teams live meetings |
| Bot-free audio capture | macOS & Windows Desktop application records system audio directly without a bot on macOS and Windows | macOS Only macOS desktop app records bot-free; Windows, Teams & web setups use visible Fathom Notetaker bot |
| Pre-recorded file uploads | Supported Upload audio and video files up to 4 GB per file and 10 hours per session | Not Supported We did not find file upload support in published documentation (live calls only) |
| In-person meetings | Supported Record live face-to-face conversations via desktop app or mobile interface | iOS App iOS mobile app captures in-person meetings (requires active internet connection) |
| Data Residency & Security | ||
| Cloud hosting location | 100% EU & France European Union (Google Cloud Belgium/NL); hosting in France on Scaleway (Paris) & Bleu on Enterprise | US Cloud United States (Google Cloud US); we did not find an EU data residency option |
| Security certifications | ISO 27001 ISO 27001 certified corporate-wide; SOC 2 Type 2 in progress | SOC 2 Only SOC 2 Type II, HIPAA; published Help Center states it does not have an ISO 27001 certificate |
| AI model training policy | Zero Training Noota states that customer meeting data is not used to train AI models on any plan | In-House Models Sub-processors prohibited; internal models use de-identified data by default with opt-out toggle in settings |
| HIPAA compliance | Enterprise Custom Available on custom Enterprise agreements | HIPAA Compliant HIPAA compliant with signed Business Associate Agreements (BAA) on Enterprise |
| CRM & Workflow Integrations | ||
| CRM custom field sync | Included in Pro Included in Pro (€19/mo net) across Salesforce, HubSpot, Pipedrive, and folk | Business Tier Only Basic summary sync in Free/Team; custom field mapping requires Business plan ($25/user/mo excl. tax) |
| Email thread summarizer | Mailbox Agent Mailbox agent summarizes email threads and extracts action items | Not Included We did not find an email mailbox agent in Fathom's published documentation |
| Transcription languages | 50+ Languages Supports over 50 languages with summaries generated in your chosen language | 38 Languages Supports 38 languages with automated summary translation for select languages |
| Pricing & Plans | ||
| Free plan | Free Plan Unlimited meeting notes with 1-month rolling history (assistant bot, no credit card required) | Free Plan Unlimited recordings & transcripts; advanced AI summaries capped at 5 calls per month |
| Team entry price (annual) | €19 /user/mo Pro: €19 /user/mo net (€228/yr net) or €29 monthly. 100 AI credits, CRM sync | $15 /user/mo (min 2) Team: $15 /user/mo excl. tax ($180/yr) or $19 monthly (min. 2 seats: $30/mo annual) |
| 5-User TCO (1 Year, Annual) | €1,140 / year net €1,140/year net of VAT (or €1,740/year net on monthly billing) | $900 - $1,500 / year Team: $900/year excl. tax; Business with CRM sync: $1,500/year excl. tax (different currencies) |
Vendor documentation verified on October 29, 2026. Noota prices in EUR net of VAT; Fathom prices in USD excl. tax.
FAQ
Noota vs Fathom: frequently asked questions
Short answers, sourced from each vendor's public pages.
Still have a question? Talk to our team
What is the main difference between Noota and Fathom?
Noota's Desktop app records without a bot on both macOS and Windows, while Fathom's bot-free recording is on macOS and it uses the visible 'Fathom Notetaker' bot on Windows, Microsoft Teams and standard web setups. Noota is ISO 27001 certified with EU hosting and no training on customer data; Fathom has a free plan with unlimited recordings and transcripts and offers HIPAA Business Associate Agreements on Enterprise.
Can Noota record Google Meet, Zoom, and Teams without inviting a bot?
Yes, on the Pro, Business and Enterprise plans. Noota's Desktop app (macOS and Windows) captures system audio directly from your machine, so no bot appears in the attendee list; a calendar bot is also available. Fathom's macOS app can record without a bot, but on Windows, Microsoft Teams and standard web setups it uses the visible 'Fathom Notetaker' bot. Participants must be informed and consent obtained for any recording, with any tool.
How do Noota and Fathom compare on pricing?
Noota Pro €19 per user per month billed annually (€29 monthly) and Business €39 (€49 monthly), excl. VAT. Fathom, in dollars, billed annually (monthly billing in brackets): Free $0, Premium $16 ($20), Team $15 ($19) and Business $25 ($34), with a 2-seat minimum on Team and Business, and Enterprise on request. Fathom Free and Team include basic CRM summary sync; custom field sync, Deal View and coaching metrics start on Business, while Noota offers CRM field sync from Pro. Fathom's Free plan caps advanced AI summaries at 5 calls per month. Currencies are not converted.
Where is meeting data stored, and does either tool train on my data?
Noota stores and processes data in the EU on Google Cloud (Belgium and Netherlands) by default, offers a sovereign option on Scaleway (Paris) and Bleu for Enterprise, includes a DPA and does not train AI models on customer data on any plan. Fathom hosts on US cloud servers (Google Cloud US) and we did not find an EU data residency option; its third-party AI sub-processors (OpenAI, Anthropic, Google) are not permitted to train on customer data, but Fathom uses de-identified customer data by default to train its own models, with an opt-out in User Settings and Organization Settings. On certification, Noota is ISO 27001 certified (SOC 2 Type 2 in progress), while Fathom's Help Center says it does not have an ISO 27001 certificate and it relies on SOC 2 Type II.
Does Fathom support more languages than Noota?
Fathom lists transcription in 38 languages, with summaries that can be translated into French, German, Spanish, Italian and Dutch. Noota transcribes in 50+ languages with summaries in your chosen language, and accepts uploads of pre-recorded audio and video up to 4 GB per file and recordings up to 10 hours per session; we did not find file upload of pre-recorded files in Fathom's Help Center.
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